Sending an e-mail to a person or a company seems more professional these days and should be done with utmost carefulness and professionalism.
E-mail is a form of communication that cannot be done without in this dispensation when job applications can be sent online and people work remotely. When sending an e-mail, it is important to consider certain things so that you will be perceived to be a pro or an expert.
If you do not want your e-mail to be done away with at a first glance, you need to take precautions starting from the subject of the mail.
In writing emails:
1. Have a subject
Never make the mistake of sending e-mails without a subject. It makes your mail look unserious and unprofessional. You can have your subject as a greeting rather than leaving it empty.
2. Proceed with a compliment
This comes in handy when your subject has a different title from greeting.
It could be a compliment of the season or a pleasant exchange.
3. Get down to business right away
People no longer have time to ready very long messages or long Introduction in a Jody of the message. It is not laziness, they have other things to do.
4. Use professional language in your e-mail, avoid slang or unnecessary abbreviations. E-mails are formal Aya of sending messages and should remain as such. Don’t use emoji to type while sending an e-mail.
5. Use clear and simple grammar
When writing an e-mail, avoid the temptation of trying to show your recipient that you are well versed in your vocabulary. Use grammar that will be understood at a reading to avoid confusion and breach in reading.
6. Avoid certain phrases that make your e-mail look so common.
- Instead of saying “Sorry for the delay,” say “Thank you for waiting or Thank you for your patience.” Avoid making so many apologies in the body of your e-mail, or does not speak well of you.
- Don’t say “No problem!” Say “Always happy to help”. The phrase “no problem” is almost like a cliche and is used by everyone. Try using something different or tweaking existing phrases to fit your style.
7. Give clear messages while sending an e-mail, if there is a deadline input it in the mail. Use keywords to make your message clearer.
